List & Search

The Recordings page is your personal Voice collection for dictations and meeting work you own in this workspace. A Workspace role does not automatically expose every recording.

The editor sidebar groups loaded recordings into Drafts, Active, and Completed. Search covers this personal collection.

Find a recording

Use search, the available status views, and table filters to narrow the list. Depending on your permissions and saved table layout, you can filter or sort by details such as:

• title;
• workflow or processing status;
• client and matter;
• priority;
• creation or update date.

Search and table preferences can be retained in the browser. Treat filters as a view of work you already own or can access, not as a new sharing rule.

Understand the status

A recording can move through draft, audio processing, transcript review, queue, approval, and completion states. Open it to see the current action and any processing message.

If the audio timeline changed after transcription, the recording returns to a draft state until the revised audio is Finalised and its matching transcript is ready.

Available actions

Open the row menu to see actions allowed by your role, the recording state, and your permissions. These can include:

• opening the editor;
• sending eligible work to the Queue;
• sharing unshared documents to the linked matter;
• marking reviewed work complete;
• deleting a recording when authorised.

Deletion is not a substitute for the firm's retention process. Check the applicable Workspace policy before removing client work. Deleting a recording does not delete documents that were already generated from it.

Sharing and queue work

You see recordings you own, plus assigned queue work if you are a transcriber. Group membership can route queue work but does not by itself grant blanket recording visibility.

Members with the fixed Transcriber role normally work from the Queue, where they can claim eligible work. See For transcribers.

Linked recordings inherit access from their matter. They do not have a separate sharing audience.

Open and continue

Select a row to open the full editor. From there you can:

• resume or edit a draft audio timeline;
• Finalise it for batch transcription;
• correct the current transcript;
• generate and review a note or document;
• share a draft to the linked matter;
• export reviewed work.

Tips

• Use filters to focus on one matter or stage of work.
• Use Ctrl+K on Windows or Cmd+K on macOS to open the app command search.
• Ask an administrator to check matter grants if expected work is missing from a matter, or confirm that you own the recording if it is missing here.